Grants Manager

The Grants Manager will source new grant opportunities and coordinate strategic, operational, administrative, and financial aspects of grant research. Requires initiative and discretion to organize priorities and complete tasks. Prior experience with proposal writing and management of federal and/or foundation grants is highly desirable, though not required.


  • Lead the search and identification of funding sources compatible with corporate strategy and research programs, including through federal and foundation opportunities.
  • Coordinate with research investigators in collecting and preparing materials for proposal development, including gathering budget materials and executing all administrative aspects of the proposal submission forms.
  • Draft and coordinate letters of support from external parties.
  • Assist in preparing and writing grant proposal narratives with figures and tables to be compatible with the policies/requirements from the funding agency.
  • Work with pre-award administrators to prepare forms for submission of proposals to the funding agencies.
  • Collaborate with the finance department to prepare comprehensive budgets for grant submissions that reflect organizational goals and adhere to funding agency requirements.
  • Work with post-award administrators on management of existing grants by tracking all grants, ensuring compliance with all grant regulations, developing internal reporting systems, writing reports to funding parties, maintaining excellent historical records, and ensuring each project or program is meeting proposal conditions and expectations.
  • Assist researchers in the preparation of the text, figures, and tables of research manuscripts. Proof-read the research manuscripts to make them ready for submission. Assist in submission of manuscripts to journals and tracking the status of the manuscripts.
  • Oversee and coordinate grant-related external communication with the NIH and funding agencies along with principal investigators and other key personnel.
  • Perform general administrative functions along with responsibility for the management of contacts, biosketches, CVs, and publication lists.

Required Skills

  • Requires a self-starter mentality who can multitask, work collaboratively across disciplines, and thrive in a deadline driven environment.
  • Excellent organizational skills including document management and tracking of key materials and deadlines.
  • Detail-oriented, including the ability to manage all administrative tasks associated with managing several grants.
  • Creativity in identifying new grant opportunities that align with corporate strategy.
  • Knowledge of scientific terminology and procedures.
  • Knowledge of spreadsheet, presentation, and database software; Microsoft Excel, PowerPoint and Microsoft Word.
  • Good command of English Language.
  • Strong written and verbal communication skills.
  • Ability to work independently; must be proactive and able to work under limited supervision.
  • Ability to prioritize work.


  • Bachelor’s degree or equivalent, ideally in Life Sciences, Biotech or Pharma-related discipline; Master’s and/or PhD a plus.
  • Scientific background in neuroscience is desirable but not required.
  • Experience managing NIH, NSF, BARDA, ARPA-H and/or SBIR grant submission and/or administration preferred, though not required. Specifically experience with NIH grants management tools such as eRA Commons and is a plus.
  • Demonstrated success in sourcing grant funding a plus.
  • Exceptional judgment in prioritizing and making decisions.
  • Strong attention to detail with excellent verbal and written communications skills.
  • Work experience in a start-up preferred, though not required.

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