Accounts Payable Specialist
Summary of Position
Quiver Bioscience is seeking a highly motivated (AP) Specialist /Junior Staff Accountant to join our Finance Department. This key role will manage financial transactions related to vendor payments and assist with financial close process by preparing and posting financial data to ensure accuracy and completeness.
Responsibilities and Duties
AP Invoice Processing:
- Review and verify vendor invoices for accuracy and completeness
- Get approvals within the company and match invoices to purchase order receiver
- Enter invoice data into accounting software
Payment Processing:
- Generate and analyze AP aging reports
- Prepare and process payments to vendors, ensure timely and accurate payments
- Reconcile vendor statements and communicate with vendors to resolve payment issues and answer questions
Payroll Processing:
- Process Bi-weekly payroll via Paychex
Month-End close:
- Assist with month-end close tasks like cash reconciliation, prepare and post journal entries and review employee expense reports for accuracy and compliance.
Other tasks:
- Assist with audits and filing 1099s
- Assist with tax filings or compliance reports
- Ensure all documents are organized and audit ready
- Assist with expense reporting & vendor management
- General financial office responsibilities for opening and scanning mail and invoices
Minimum Qualifications Required
- Associate’s degree or equivalent finance experience
- Excellent organizational skills and attention to detail
- Strong work ethic
- Strong oral, written, and interpersonal communication skills
- Proficiency in Microsoft Office applications, Word, Excel and Outlook
- Must be able to maintain high degree of confidentiality when dealing with sensitive client, financial, and personal information